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Go Live Theatre Projects Whistleblowing Policy 2023

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Purpose

The purpose of this policy is to provide a confidential and protected channel for employees, contractors, and other stakeholders of Go Live Theatre Projects (GLTP hereafter) to report any illegal, unethical, or other undesirable practices that they become aware of within the organization. 

Scope

This policy applies to all employees, contractors, and stakeholders of GLTP. 

Definitions

Whistleblowing: Reporting any illegal, unethical, or other undesirable practices that the reporting party becomes aware of in the course of their work or interaction with GLTP. 

Illegal Practices: Practices that are against the law, such as fraud, bribery, or discrimination. 

Investigation: An internal investigation that may lead to the engagement of external persons or agencies as appropriate for the nature of the disclosure.

Unethical Practices: Practices that are against the organisational code of ethics, such as conflicts of interest, exploitation of company resources, or harassment. 

Protected Disclosures: Whistleblowing disclosures that are made in accordance with the provisions of the Public Interest Disclosure Act 1998. 

Designated Persons

Chief Executive Officer: Susan Whiddington, susan.whiddington@golivetheatre.org.uk  

Deputy Director: Gayle Bryans, gayle.bryans@golivetheatre.org.uk  

Operations Manager: Brad Welch, brad.welch@golivetheatre.org.uk 

Chair of the Board of Trustees: Charles Prideaux; charles.prideaux@aol.co.uk  

Responsibilities

  • Employees, contractors, and other stakeholders are encouraged to report any illegal or unethical practices that they become aware of, in accordance with this policy. 
  • GLTP will not tolerate retaliation against anyone who makes a protected disclosure in good faith. 
  • GLTP will investigate all reported incidents and take appropriate action, where necessary. 

Procedure for Reporting

  • Reports can be made to the Chief Executive, or if this is not appropriate/possible or the report is against the Chief Executive, then reports can be made to another Designated Person. 
  • Reports can be made in person, by phone, in writing, or via email. 
  • Reports should include as much detail as possible, including the nature of the illegal or unethical practice, the names of individuals involved, and any supporting evidence. 
  • A report or disclosure will require a member of the senior leadership team to notify the Chair of the Board of Trustees as soon as possible, who will be regularly updated across the process. 

Confidentiality

  • GLTP will maintain the confidentiality of the reporting party, to the extent possible, consistent with the need to conduct an investigation. 
  • GLTP will not disclose the identity of the reporting party, unless required by law or the reporting party gives their consent. 

Protection from Retaliation

  • GLTP will not tolerate retaliation against anyone who makes a protected disclosure in good faith. 
  • Employees, contractors, or other stakeholders who believe that they have been subjected to retaliation for making a protected disclosure should report the matter immediately to a Designated Person. 

Procedure for Investigation

  • Should it prove necessary to undertake an investigation, the Chief Executive or other Designated Person if the Chief Executive is the subject of the investigation, will appoint an Investigating Officer. 
  • The Investigating Officer will decide on an appropriate investigation process and will communicate this process to relevant involved parties and stakeholders. 
  • Should the complainant not be satisfied with the conduct or progress of the Investigating Officer, they have the right to raise this with a Designated Person.  

Outcomes

  • Upon the completion of an investigation, the Investigating Officer will present their findings to either the Senior Management team, the Board of Trustees, or a suitable combination therein.  
  • If there is evidence of criminal activity, GLTP will inform the police. 
  • Once a decision is made, the necessary actions will be taken as quickly as practical, and all involved parties will be informed of the outcomes of the investigation.  
  • Should the investigation outcome and actions not meet the expectations of the complainant then this matter can be escalated to a relevant external body. 

This policy will be reviewed periodically to ensure that it remains compliant with UK law and the changing needs of GLTP. 

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